Our Process

From Scan to Verified Savings

A repeatable, evidence-based methodology delivering documented results every single month.

1

Free Cost Scan

3 minutes. Benchmark your costs against industry averages. No signup required.

2

Platform Setup

Full audit, baseline configuration, vehicle registration, and first recommendations.

3

Monthly Savings

AI insights, DMAIC projects, and finance-verified savings every single month.

Under the Hood

Six Systems Running in Parallel From Day One

The scan is the door. These are the rooms behind it.

πŸ€– AI Command Centre β€” the intelligence layer

Our OpenAI-powered engine analyses your fleet data continuously. It surfaces cost anomalies, flags emerging risks, and queues recommended actions. Every insight is client-specific, not generic advice.

πŸ€–

πŸ”¬ DMAIC Projects β€” continuous improvement built in

Every identified cost problem becomes a DMAIC project: Define the problem, Measure the baseline, Analyse root causes, Improve with interventions, Control the gain. Six Sigma discipline applied to every client engagement, not just big ones.

πŸ”¬

πŸ“Š TCO Calculator β€” true cost per vehicle

We model the full Total Cost of Ownership for every vehicle: purchase price, annual fuel, maintenance, insurance, depreciation, and residual value over the vehicle's working life. You see the real cost of keeping versus replacing each asset.

πŸ“Š

πŸ—ΊοΈ Fleet Strategy β€” aligned to your organisation goals

Operational improvements only last when they're tied to a plan. We create and maintain an org-level fleet strategy with goals, budgets, and periods β€” so monthly decisions map to annual financial targets.

πŸ—ΊοΈ

🌱 Sustainability Tracking β€” beyond cost, to impact

We track COβ‚‚ emissions, fuel litres consumed, idle hours, and EV kWh per period per organisation. Reduction targets are set and measured. ESG reporting data is available for every client from day one.

🌱

🀝 Vendor Governance β€” every supplier held accountable

Every parts supplier, workshop, insurance broker, and fuel provider is governed by a logged SLA contract with response-hour commitments and a 0–100 performance score logged monthly. No supplier relationship left unaccountable.

🀝
Operational Safety

When Things Go Wrong, We're Already Prepared

Documented protocols, registered assets, and accountable teams.

🚨

Emergency Response

Every client has a documented emergency plan with typed incidents, severity grading, and contact lists. When a breakdown or accident happens, the response protocol is already written.

πŸš—

Equipment Registry

Every vehicle is registered with VIN, registration, fuel type, mileage, and status. The asset register is the foundation all other modules reference β€” maintenance, incidents, TCO, sustainability.

πŸ‘€

Driver Accountability

Every driver is logged with their licence number, incident history, and behaviour score. When an incident costs money, the record already exists β€” for insurance, for coaching, for decisions about the driver.

Fastest Way to Savings

Step 4 β€” The Only Step That Costs You Anything

Your finance director reviews the savings report each month, compares it to the signed baseline, and issues a Savings Verification Certificate. We invoice 25% of that certified amount. Nothing owed until the certificate is signed. If costs didn't fall, there is nothing to sign.

Questions

Straight Answers

Clear, honest responses to the questions we hear most.

How long before we see savings? +
Most clients see measurable reductions within 60–90 days. Fuel and maintenance savings appear first; insurance savings at the next renewal cycle.
Do I need to install any software? +
No. Everything is managed by our team. We use your existing data sources (fuel cards, maintenance invoices, telematics) or work with whatever you have. No software installation on your side.
What if costs rise one month due to price increases? +
External price changes are excluded from the calculation. We only claim credit for reductions caused by our interventions β€” volume, efficiency, and procurement improvements.
Can I see the AI insights and DMAIC projects myself? +
Yes. Every client gets portal access to their fleet data, reports, DMAIC project progress, sustainability records, and savings history. The platform is transparent by design.
What is the DMAIC methodology? +
DMAIC is Six Sigma's improvement process: Define the problem, Measure the baseline, Analyse root causes, Improve with targeted interventions, Control the gain to prevent regression. We apply it to every recurring cost problem we find in your fleet.
Can I stop at any time? +
No lock-in. End the engagement whenever you choose. All data, reports, and supplier agreements belong to you.

The Fastest Way to Understand the Process Is to See Your Own Numbers.

3 minutes. No email. No obligation.

Run Free Vehicle Scan